Why are Business Analysts Vital for any Project’s Success?

Why-are-Business-Analysts-Vital-for-any-Project-Success

When a project succeeds, there are innumerable people present to take the credit. But, who is to answer when the same project fails? Or, what causes a project to fail? A primary reason could be incorrect or incomplete set of requirements. Simply stating, it is the incompetence in accurately identifying the requirements of a project. Studies indicate that an unsatisfactory requirement gathering have a 50% contribution in project failure. When if a project fails, what is the most common assumption made behind it? Usually, it’s assumed that the project manager failed or due to the incompetence of the IT department.

IT and business have always existed as two separate domains in an organization. Technology departments are oriented and focused towards new technologies, their functioning and deployment. On the other hand, business units are aligned towards customer requirements and are concerned more about ROI, driving revenue and the overall profit and loss. IT and business rarely have a direct communication.

What is the link that connects IT and business?

Business Analyst is one person, who is the bridge between these two entities. A business analyst can also be called a liaison that understands the business requirements, and translates the same to the organization’s IT group as a project definition towards building a successful solution. Alternatively, he is also the communication channel to convey the potential of the technical team to the business unit.

A business analyst works towards both the business needs of an organization and its IT infrastructure. His objective is the alignment of the systems and software, for the company’s competing benefits.

How is Business Analysis the cornerstone for Project Success?

Let us here understand how a business analyst contributes to a project’s success.

  • Requirement Gathering: Fundamentally the role of a business analyst is gathering and documenting the user requirements. A business analyst is one person, who understands both technology and business domain. According to the Business Analyst Team at Intelegain, a BA is the 49% product owner and a single point contact between the business and development team.

  • Creating the BRD: A BRD or business requirement document is a detailed study of functional and non-functional user requirements. A BRD provides an insight (both existing and future) of the business. It is the business analysts’ responsibility to create the BRD and the FRS/ SRS (Functional Requirement Specification, or Software Requirement Specification).

  • Scheduling: Another role of a business analyst is getting the sign-off for the SRS, creating the design (wireframes) and milestone preparation. Wireframes are the templates created by a business analyst, to showcase the overall user-experience.

  • WBS – Work Breakdown Structure: A WBS is decomposition of a project into smaller components, based on deliverables or timelines. Business Analyst creates this significant tool for project management, and helps make the planning process more manageable.

  • Functional Testing: A Business Analyst is also responsible for performing the Functional Testing with the QA (quality assurance) and design team. This involves identifying if the software functions as per the customer’s expectations.

What are challenges faced by a business analyst?

After learning about the roles and responsibilities of a business analyst, let us understand about the various challenges for a BA.

  • Resource Dearth and Sharing: Shortage of competent resources (both at fresher an intermediate level) is truly a challenge for business analysts. In a situation of inadequacy, resource sharing may follow. Resource sharing may lead to missing of the time constraints at the time of project delivery.

  • Underestimated Timelines: This happens when there is absence of buffer time or elapse time, and in scenarios of stringent timelines.

  • Client Communication: Any kind of hitches in the client communication may thereby lead to documentation flaws. Therefore, it is significant that the interaction with client is timely, quality oriented and accompanied with a good understanding of the business. This is an illustration of a business analyst’s interpersonal skills.

Let us summarize the role of a Business Analyst in a nutshell, with the thoughtful words of an Intelegain BA. She says, “A business analyst is a fulcrum, with an understanding of the complexities involved in a business process as well as the ability to measure IT contribution to their organization’s business profits”.

Enhancing the proficiency of a business analyst can lead to the strengthening of the business on the whole. And, we at Intelegain Technologies have been very meticulously doing it. BAs at Intelegain can add value to your business requirement and enable you drive the first step in getting your idea off the ground. Reach out to us at contactus@intelegain.com.

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